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Best Free Apps to Track Business Expenses and Receipts
Tracking expenses as you go saves money and headaches at tax time. These free tools make it painless.
The top tools
1
WaveBest for: Simple free bookkeeping for small businesses
Free (bank auto-import costs extra)
Open Wave ↗Free (bank auto-import costs extra)
How to do it, step by step
- Make a free Wave account, or open a new Google Sheet.
- Make columns: Date, What, Amount, Category (fuel, parts, tools, meals).
- Snap a photo of every receipt the same day and add a row.
- Once a month, ask ChatGPT: "Which of these expenses go in which tax category for a small business?" and paste your list.
- Give the totals to your tax preparer at the end of the year.
Tip: Use one bank card only for business. It makes tracking ten times easier.
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More run a business guides
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Picked by UniHive. Prices and free plans were checked in October 2026 and can change, so check the tool's own site before you pay for anything. UniHive isn't paid by any of these tools.